MS-Word is a word processing software developed by Microsoft Corporation. This software comes un Microsoft office package. It is used for text editing, designing brochures, labels, letters, pamphlets, advertisement etc. It has several advance features such as customizing text, inserting tables, graphs charts etc. For convenient use of the MS-Word software, there are tons of shortcut keys which allows user to perform any action in just press of a key. Several shortcuts and their functions are listed below.
Functions of Functions Key | |
| Shortcut | Functions |
| Esc | Cancel an action |
| F1 | Get online help |
| F2 | Move text or paragraphs |
| F3 | Inset an auto text entry |
| F4 | Repeat the last action |
| F5 | Choose the Go to command |
| F6 | Go to the next pane or frame |
| F7 | Choose the spelling command |
| F8 | Extend a selection |
| F9 | Update selected fields |
| F10 | Activate the menu bar |
| F11 | Go to the previous field |
| F12 | Choose the save command |
Shortcuts of Ctrl + Letters | |
| Shortcut | Function |
| Ctrl + A | Select All |
| Ctrl + B | Bold (Ctrl + Shift + B) |
| Ctrl + C | Copy |
| Ctrl + D | Font |
| Ctrl + E | Centre Align |
| Ctrl + F | Find |
| Ctrl + G | Go To |
| Ctrl + H | Replace |
| Ctrl + I | Italic (Ctrl + Shift + I) |
| Ctrl + J | Justify |
| Ctrl + K | Insert Hyperlink |
| Ctrl + L | Left Align |
| Ctrl + M | Left Indent |
| Ctrl + N | New |
| Ctrl + O | Open |
| Ctrl + P | |
| Ctrl + Q | Reset Align |
| Ctrl + R | Right Align |
| Ctrl + S | Save |
| Ctrl + T | Hanging Indent |
| Ctrl + U | Underline (Ctrl + Shift + U) |
| Ctrl + V | Paste |
| Ctrl + W | Close the active window document |
| Ctrl + X | Cut |
| Ctrl + Y | Redo |
| Ctrl + Z | Undo |
Shortcuts of Ctrl + Numbers or Special symbol or other keys | |
| Ctrl + 0 (zero) | Add or remove one line space preceding a paragraph |
| Ctrl + 1 | Single line spacing |
| Ctrl + 2 | Double line spacing |
| Ctrl + 5 | Set 1.5 line spacing |
| Ctrl + Enter | Page Break |
| Ctrl + Esc | Show the Microsoft Windows start menu |
| Ctrl + Tab | Tab character in a cell |
| Ctrl + End | To the end of document |
| Ctrl + Spacebar | Remove manual Character formatting |
| Ctrl + Up arrow | One paragraph Up |
| Ctrl + Down arrow | One paragraph down |
| Ctrl + Left arrow | One word to the left |
| Ctrl + Equal sign | Apply subscript formatting (Automating spacing) |
| Ctrl + Delete | Delete one word to the right |
| Ctrl + Backspace | Delete one word to the left |
| Ctrl + [ | Decrease font size by 1 point |
| Ctrl + ] | Increase font size by 1 point |
| Ctrl + \ | Move between a master document and its sub documents |
| Ctrl + < | Shrink font |
| Ctrl + > | Grow font |
| Ctrl + Pg Up | To the top of the previous page |
| Ctrl + Pg Dn | To the top of the next page |
| Ctrl + Hyphen (-) | An Optional Hyphen |
Shortcuts of Ctrl + Function keys | |
| Ctrl + F1 | Toggles the display of the Ribbon. |
| Ctrl + F2 | Choose the print preview |
| Ctrl + F3 | Cut to the spike |
| Ctrl + F4 | Close the window |
| Ctrl + F5 | Restore the document window size |
| Ctrl + F6 | Switch to the next word document window |
| Ctrl + F7 | Choose the move command |
| Ctrl + F8 | Choose the size command |
| Ctrl + F9 | Insert and empty field |
| Ctrl + F10 | Maximize the document window |
| Ctrl + F11 | Lock a field |
| Ctrl + F12 | Display the open dialog box |
Shortcuts of Alt + Numbers | |
| Shortcut | Function |
| Alt + 1 | Go to previous folder |
| Alt + 2 | Open the folder up on level from the open folder |
| Alt + 3 | Closes the dialog box |
| Alt + 4 | Delete the selected folder or file |
| Alt + 5 | Create a new sub folder in the existing folder |
| Alt + 6 | Preview views |
| Alt + 7 | Show the tools button (Tools menu) |
Shortcuts of Alt + Letters | |
| Alt + A | Switch to the answer wizard tab |
| Alt + B | Open the address book in the Bcc field |
| Alt + C | Switch to the content tab |
| Alt + I | Switch to the index tab |
| Alt + J | Go to the subject field |
| Alt + S | Send the active document or message |
Shortcuts of Alt + Function Keys | |
| Alt + F1 | Go to next field |
| Alt + F2 | Display Save As dialog box |
| Alt + F3 | Create an auto text entry |
| Alt + F4 | Quit word/Exit word |
| Alt + F5 | Restore the program window size |
| Alt + F6 | Toggles between all the currently opend document |
| Alt + F7 | Find the next misspelling or grammatical error |
| Alt + F8 | Run a Macro |
| Alt + F9 | Switch between all field codes and their results |
| Alt + F10 | Maximize the program window |
| Alt + F11 | Display microsoft visual basic code |
| Alt + F12 | Activate print preview |
Shortcuts of Alt + Other keys | |
| Alt + . (dot) | Update auto format |
| Alt + Home | First Cell in a row |
| Alt + End | Last cell in a row |
| Alt + Pg Dn | Last Cell in a column |
| Alt + Pg Up | First Cell in a column |
| Alt + Down arrow | Open the selected list |
| Alt + Right arrow | Go forward on page |
Shortcuts of Shift + Function Keys | |
| Shortcut | Function |
| Shift + F3 | Change case |
| Shift + F4 | Repeat a find or go to action |
| Shift + F5 | Move to a previous revision |
| Shift + F6 | Go to the previous pane or frame |
| Shift + F7 | Thesaurus |
| Shift + F8 | Shrink selection |
| Shift + F9 | Switch between a field code and its result |
| Shift + F10 | Display a shortcut menu |
| Shift + F11 | Go to previous field |
| Shift + F12 | |
Shortcuts of Shift + other Keys | |
| Shift + Home | To the beginning of a line |
| Shift + Left arrow | Select or cancel the selection of one character to the left |
| Shift + Enter | A line break |
Shortcuts of Ctrl + Alt + Letters | |
| Shortcut | Function |
| Ctrl + Alt + E | Endnote |
| Ctrl + Alt + F | Footnote |
| Ctrl + Alt + I | Switch in or out of print preview |
| Ctrl + Alt + K | Start auto format |
| Ctrl + Alt + L | A LISTNUM field |
| Ctrl + Alt + M | Insert Annotation |
| Ctrl + Alt + N | Normal |
| Ctrl + Alt + O | Outline |
| Ctrl + Alt + P | Page layout |
| Ctrl + Alt + R | The registered trademark symbol |
| Ctrl + Alt + S | Split the document window |
| Ctrl + Alt + T | The trademark symbol |
| Ctrl + Alt + U | Update auto format |
| Ctrl + Alt + V | Insert Auto Text |
| Ctrl + Alt + Y | Repeat find |
| Ctrl + Alt + Z | Go back to page, bookmark, footnote, table |
Shortcuts of Ctrl + Alt + Numbers | |
| Ctrl + Alt + 1 | Heading 1 |
| Ctrl + Alt + 2 | Heading 2 |
| Ctrl + Alt + 3 | Heading 3 |
Shortcuts of Ctrl + Alt + Other Keys | |
| Ctrl + Alt + Pg Dn | To the end of the window |
| Ctrl + Alt + Pg Up | To the top of the window |
| Ctrl + Alt + Home | Browse through a document |
| Ctrl + Alt + .(Period) | An ellipsis |
Shortcuts of Ctrl + Shift + Function Keys | |
| Shortcut | Functions |
| Ctrl + Shift + F3 | Insert spike |
| Ctrl + Shift + F5 | Edit a bookmark |
| Ctrl + Shift + F6 | Go to the previous window |
| Ctrl + Shift + F7 | Update linked information in a word source document |
| Ctrl + Shift + F8 | To a vertical block of text |
| Ctrl + Shift + F9 | Unlink a field |
| Ctrl + Shift + F10 | Activate the ruler |
| Ctrl + Shift + F11 | Unlock a field |
| Ctrl + Shift + F12 | Choose the print command |
Shortcuts of Ctrl + Shift + Letters | |
| Ctrl + Shift + A | Format letters as all capitals |
| Ctrl + Shift + B | Open the address book |
| Ctrl + Shift + C | Copy formats |
| Ctrl + Shift + D | Double underline |
| Ctrl + Shift + E | Turn track changes on or off |
| Ctrl + Shift + F | Change the font |
| Ctrl + Shift + G | Create a message flage |
| Ctrl + Shift + H | Apply hidden text formatting |
| Ctrl + Shift + K | Small Caps |
| Ctrl + Shift + L | Apply the list style |
| Ctrl + Shift + M | Remove paragraph indent from left |
| Ctrl + Shift + N | Normal style |
| Ctrl + Shift + P | Change font size |
| Ctrl + Shift + Q | Symbol font |
| Ctrl + Shift + S | Style |
| Ctrl + Shift + T | Reduce a hanging indent |
| Ctrl + Shift + V | Paste format |
| Ctrl + Shift + W | Word only underline |
Shortcuts of Ctrl + Shift + Other Keys | |
| Ctrl + Shift + -(hyphen) | A non breaking hyphen |
| Ctrl + Shift + +(plus) | Superscript |
| Ctrl + Shift + *(asterisk) | Display non printing characters |
| Ctrl + Shift + > | Increase font size |
| Ctrl + Shift + < | Decrease font size |
| Ctrl + Shift + Home | To the beginning of a document |
| Ctrl + Shift + Spacebar | Create a non breaking space |
| Ctrl + Shift + Enter | A column break |
| Ctrl + Shift + End | To the end of a document |
| Ctrl + Shift + Left arrow | To the beginning of a word |
| Ctrl + Shift + Up arrow | To the beginning of a Paragraph |
| Ctrl + Shift + Tab | Switch to he previous tab in a dialog box |
Shortcuts of Alt + Shift + Letters | |
| Shortcut | Functions |
| Alt + Shift + A | Expand or collapse text under heading |
| Alt + Shift + C | Remove the document window split |
| Alt + Shift + D | Find Date |
| Alt + Shift + E | Edit a mail-merge data document |
| Alt + Shift + F | Insert a merge field |
| Alt + Shift + I | Mark a table of authorities entry |
| Alt + Shift + K | Preview a mail merge |
| Alt + Shift + L | Show the first line of bofy text or all bofy text |
| Alt + Shift + M | Print the merged document |
| Alt + Shift + N | Merge a document |
| Alt + Shift + O | Mark a table of contents entry |
| Alt + Shift + P | A page field |
| Alt + Shift + R | Copy the header or footer used in the previous section of the document |
| Alt + Shift + T | A TIME field |
| Alt + Shift + U | Update field |
| Alt + Shift + X | Mark an index entry |
Shortcuts of Alt + Shift + Numbers | |
| Alt + Shift + 1 | Show all headings with the heading style 1 |
| Alt + Shift + 2 | Show all headings with the heading style 2 |
| Alt + Shift + 3 | Show all headings with the heading style 3 |
Shortcuts of Alt + Shift + Function Keys | |
| Alt + Shift + F1 | Display Microsoft visual studio code |
| Alt + Shift + F2 | Choose the save command |
| Alt + Shift + F9 | Run go to command or macro button from the field that displays the field results |
Shortcuts of Alt + Shift + Other keys | |
| Alt + Shift + -(hyphen) | Collapse text under a heading |
| Alt + Shift + +(plus) | Expand text under heading |
| Alt + Shift + Down arrow | Move selected paragraphs down |
| Alt + Shift + Left arrow | Promote a paragraph |
| Alt + Shift + Right arrow | Demote a paragraph |
| Alt + Shift + Up arrow | Move selected paragraphs up |
| Alt + Shift + Tab | Switch to the previous program or word document window |
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