MS-office is an application Software for office use. It allows you to create any kinds of official documents, i.e. Newsletter, Application, Bio-Data, Resume, Pay slip, Customer Reports, Presentation, Table, Address book, edit picture , Database management etc.
The major work area of MS-Office is to create documentation.
Application Name | Extension Name | Executive Name |
Ms- Word | .doc | Winword |
Ms- Excel | .xls | Excel |
Ms- Powerpoint | .ppt | Powerpnt |
Ms- Access | .mdb | Msaccess |
Ms- Publisher | .pub | Mspub |
Ms- Picture Manager | IOS | |
Ms-Outlook | Outlook | |
Many more |
Word processing is an application program used to create documents such as memos, letters, reports, brochures, newsletter, envelops, labels and many more. Word is a full featured program that provides a wide variety of editing and formatting features as well as sophisticated visual elements. MS Word is improvised version of Word Star software. Using Microsoft Word, you can create, edit and format a variety of business documents and use word's powerful editing and formatting features to produce well-written and visually appealing documents.
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Sub-Menus | Functions |
New | Helps to create or open new or blank documents |
Open | Helps to open the file or saved file |
Save | It helps to save the document by giving the file name in the location |
Save As | It saves the already saved file giving different name in the same or different location. It saves a copy of document in different format like word document, the document of default format, word template and other formats available in window. |
The option helps in printing purpose | |
Print Preview | It helps the document for editing for the final print. If any change is needed before printing. Preview helps in making change to the page before printing. |
Prepare | The option help to prepare the document for distribution. |
Send | It helps to send a copy of document to other people. Using media like e-mail, internet, fax etc. |
Publish | It helps in distributing the document to other people. |
Close | It closes the opened document. |
2. Home Menu: Home menu includes different sub menus and buttons. Each buttons have its own function. The buttons are shown in the figure.
The menu consist of Cut, Copy, Paste, Font Changing Fonts, Fonts Size, Fonts Colour, Background Fonts Colour, Bullets. Numbering, Page Heading, Find, Replace, Select, Go To, Bold, Italic, Underline, Strike through, Subscript, Superscript, Change Case, Alignment (Left, Right, Centre) and Justify, Line Spacing, Shading, Bottom Border etc.
3. Insert Menu: The menu consisting of different buttons having their own functions, some of them are, Cover Page, Blank Page, Page Break, Table, Picture, Clip Art, Shapes, Smart Art Chart, Hyperlink, Bookmark, Cross Reference, Header, Footer. Page Number, Text Box, Word Art, Drop Cap, Equation, Symbol, Date and Time, Object, Signature Line, Quick Parts etc.
4. Page Layout Menu: This menu consists of different sub-menus or buttons. Some of them are Themes (Colours, Fonts, Effects), (Margins, Orientation, Size, Columns, Break, Line Numbers, Hyphenation etc.) Under the Page Setup, Page Background (Watermark, Page Colour, Page Borders), Paragraph (Indent, Spacing), Arrange (Position, Bring to Front, Send to Back, Text Wrapping. Align, Group, Rotate) etc.
5. Reference Menu: This menu consists of different sub-menus. They are Table of Contents, Footnotes, Citations & Bibliography, Caption, Index, Table of Authorities etc.
6. Mailings: This consists (Envelopes, Labels), Mail Merge, Write & Insert Fields, Preview Results, Finish etc.
7. Review: This consists Proofing (Spelling & Grammar, Thesaurus, Translate, Word Count), Comments, Tracking, Changes, Compare, Protect etc.
8. View: This menu consists of Document Views (Print Layout, Full Screen Reading. Web Layout, Outline, Draft), Show/Hide (Ruler, Grid-lines, Thumbnails), Zoom (Zoom, Page Width, Two Pages, One Page), Window (New Window, Arrange All, Split, Switch Windows), Macros etc.
9: Quick Access Bar: The quick access toolbar is a windows office feature that contains a set of predefined or commonly used commands that may be used and generated across all environments. By default, the quick access toolbar is located in the upper left hand corner of an office application and may be displayed either above or below the ribbon. A user may relocate the quick access toolbar by clicking the drop-down arrow right of the toolbar. And it also comes in middle of the document, if the document should be edited by clicking right button mouse or selecting the entire document, for the quick access.
10.Task Bar: The task bar is displayed on the edge of windows.
2. Menu Bar:This has different options for selections (which is discussed in detail below). In addition to minimize and close button (described above) it has a restore button which is used for bringing a window/sheet to its original size and adjusting the size of a window/document. It Consist of
3. Standard Toolbar
4. Formatting Toolbar
Title Bar: Displays the application name, file name and various windows controls like minimize button, maximize button and close button, save button, undo button, redo button. print preview, numbering button, customize quick access toolbar etc.
Customize Quick Access Toolbar Include: New, Open, Save, E-mail, Quick Paint, Undo, Print Preview, Redo, Spell & Grammar, Draw Table, More Commands, Minimize Ribbon, Show below the Ribbon
Menu Bar: Different options for selection. The menu bar consists of different menus, and sub-menus It consists of Home, Insert, Page Layout, Reference, Mailings, Review. View etc.
Status Bar: The status bar, which is horizontal area at the bottom of the document window in Microsoft Word, provides information about the current state of what you are viewing in the Window and other contextual information like line number, page number etc.
Ruler: The rulers, which may be horizontal or vertical, are used for measurement. The rulers also allow us to change margins, tabs etc.
Mouse Shortcut Menu: Mouse and shortcut menu appears in the working area. In this area the user presses the mouse secondary button (Right).
Macro: In MS Office Macro is a saved sequence of commands or keyboard strokes that can be stored and recalled with a single command or keyboard stroke.
Template: The ready made format found in MS Word for typing a document. It provides the predefined format for example predefined page/layout, fonts, margins and styles. The documents can be saved as a .docx or docm file, for future use.
Wizard: A wizard is a computer utility design to simplify the execution of lengthy or completed task.
Recent Document List: The list of previously opened document can be seen down while clicking the file menu.
Standard Toolbar: The toolbar allows to give common command like saving the file, opening a file, cut, copy, paste, undo, redo, send, insert, table, column, border, format, pointer, zoom, print etc. Those options are displays by default.
Formatting Toolbar: The toolbar allows the user to give commands related to formatting text/data like bold, underline, italic, font style, font size, alignment like (left, right, centre) justification, bullets and numbering, font color, border, increasing and decreasing indents etc.
Drawing Toolbar: The toolbar is used to draw different shapes, arrows, etc. Arrow, rectangle, text box, oval, Word Art etc are the examples.
Scroll Bars: The scroll bar used to scroll through or the different parts of the current documents.
Editing Area: The area where we can type different files and documents and can be edited is area.
Picture Toolbar: The toolbar used for inserting different image, picture, line, style, brightness, contrast, text wrapping etc is picture toolbar.
[Note: 10 Marks out of 50 will be asked from this chapter only.]
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